RFPs are also known as Request for Proposals. They are different from RFQs or Request for Qualifications. RFQs are requesting information specifically on the Qualification of the firm and/or the professionals that would be working on the project. A RFP would include not only information on the qualification of the firm, but also information, such as: a Q&A comment sections with time deadlines, technical proposal, cost proposal, specifications on how the proposal must be submitted, such as “seal envelope” or “5 copies” or “electric copies.” In short, the RFP is more detailed and requires more work because the response will require more information.RFP-Sml

The RFP WILL have a page limit. Make sure you do not go over the page limit, no matter how tempted you are to provide more information, brochures, or videos. The technical proposal will provide the detailed narrative on the proposed company or team, past performance, methodologies and approaches, organizational structure, and organizational charts. The cost proposal is the detailed cost allocation for your services. It would include personnel, fringe benefits, contractual, consultants, supplies, equipment and miscellaneous expenses to name a few. If copies are required, produce the exact amount of requested copies. If an electronic copy is required, then copy all documents onto the jump drive or CD. During submittal, obtain proof that your proposal was submitted on time via electronic reply, signature or stamp from agency with date and time.

FOLLOW ALL INSTRUCTIONS, NO EXCEPTIONS!

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